Privacy Policy

Last Updated: 18.3.2026

This Privacy Policy explains how Crew.Sea-Man.Org (“we”, “us”, “our”) collects, uses, discloses, and protects your personal data when you use our crewing platform (the “Platform”) that connects seafarers with maritime employers.

By registering, uploading documents, or using the Platform you consent to the practices described below. If you do not agree, please do not use the Platform.

1. Introduction

We are Crew.Sea-Man.Org. If you have any questions about this Privacy Policy or our data practices, please contact us at: support@sea-man.org

2. Data We Collect

Data provided by Seafarers:

• Identification and contact information (full name, date of birth, email, phone, address)
• Passport, seaman’s book, and other identity documents
• Scans of certificates, diplomas, medical certificates, and other professional documents
• Employment history, work experience, qualifications, and CV details

Data provided by Employers:

• Company name, contact details, and vacancy information

Technical and Usage Data (automatically collected):

• IP address, browser type, device information
• Cookies and similar tracking technologies
• Pages visited, time spent, clicks, and other interaction data

3. Purposes of Processing

We use your personal data to:

• Create and maintain your account and profile
• Match seafarers with suitable vacancies and send applications to employers
• Facilitate communication between seafarers and employers
• Provide customer support and respond to your requests
• Improve the Platform, analyse usage, and ensure security

4. Legal Basis for Processing

• For Seafarers and Employers: your explicit consent (given at registration and when uploading documents).
• For technical data and cookies: our legitimate interest in operating and improving the Platform. You may withdraw your consent at any time, but this may prevent us from providing the Service.

5. Data Sharing and Transfers (Critical Section)

We share your personal data only in the following cases:

• With maritime employers who review your CV and documents for recruitment purposes.
• With hosting providers, cloud services, and technical partners who help us run the Platform (under strict data-processing agreements).

We do not sell your personal data to third parties.

6. Data Retention

We store your personal data for as long as your account remains active or as long as necessary to fulfil the purposes for which it was collected.

If you delete your account or request deletion, we will erase your data within 30 days, unless retention is required by law (for example, for tax, accounting, or legal defence purposes).

7. Your Rights

You have the right to:

• Access, correct, or delete your personal data
• Restrict or object to processing
• Receive your data in a portable format (data portability)
• Withdraw consent at any time

To exercise any of these rights, please email us at support@sea-man.org. We will respond within one month (or as required by applicable law).

8. Additional Information for Specific Regions

For Users in the European Economic Area (EEA) – GDPR

You have the right to lodge a complaint with your local data protection supervisory authority (for example, the Data Protection Commission in Ireland or the relevant authority in your country). Our EU representative (if required) can be contacted at the same privacy email above.

For Users in the Russian Federation – Federal Law No. 152-FZ

We process your personal data in accordance with the requirements of Federal Law No. 152-FZ “On Personal Data”. You may exercise your rights by contacting us at support@sea-man.org or by submitting a formal request through the Platform. You also have the right to file a complaint with the Federal Service for Supervision of Communications, Information Technology and Mass Media (Roskomnadzor).

For California Residents – CCPA / CPRA

We do not sell your personal information. You have the right to request access to, deletion of, or correction of your personal information. To exercise these rights, please email support@sea-man.org with the subject “CCPA Request”. We will verify your identity before processing the request. You will not be discriminated against for exercising any of these rights.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The new version will be posted on the Platform with an updated “Last Updated” date. Continued use of the Platform after the changes constitutes your acceptance of the revised policy.

By using the Platform you confirm that you have read and understood this Privacy Policy.